Functions of OCR for Boosting Digital Businesses’ Performance

fungsi OCR

The functions of OCR are so diverse that they are also useful for data extraction and file digitization processes. The OCR or Optical Character Recognition application is part of technological advances that have changed the way humans identify and manage text or documents in physical form into electronic form.

What is KYC?

KYC itself stands for Know Your Customer, which is a policy of financial institutions or banks to supervise every transaction and be directly involved in the process of verifying the identity of their customers. In this case, KYC is implemented to ensure documents and any customer information are appropriate and accurate. The utility of KYC is also to prevent money laundering, terrorist financing, or law-defying activities.

The application of KYC is also to understand their customers better so that it is easy to detect unfair transactions and then report these activities to the competent authorities. In practice, KYC is implemented to identify various documents such as identity cards, passports, driving licenses, and other required documents. Apart from KYC, a company can also use OCR technology to speed up identity verification.

Why OCR is Essential for Digital Business

Before we direct your focus to an explanation of the OCR function, it is best to first understand what OCR is. Optical Character Recognition or OCR is a technology that can convert text in a text image into a text format that can be processed and read by machines.

The way OCR works is through the process of scanning text images and then converting them into text format. We have prepared more about the functions of OCR in the explanation below.

1. Simplifies Assortment

The use of OCR makes the sorting process more efficient and with high accuracy. OCR involves sophisticated technology that can automatically group and arrange each important document or letter based on destination, area classification, and address, zip code, very quickly so that all work processes run easily.

2. Prepares Electronic Checks

OCR can help businesses to prepare their electronic checks or e-deposits which are useful for providing security for these documents so that they are not easily damaged or the nominal is intentionally changed by irresponsible parties.

Here, you can get the accessibility benefits of e-deposits and don’t need to go to a bank teller to make a physical deposit.

3. Automates Data Entry

Using OCR allows businesses to run their operations automatically, and one of them is doing automated data entry tasks. OCR has provided significant efficiency and works automatically in recognizing text from physical documents such as letters or invoices.

The text from the physical document is then extracted and then converted into electronic form so that one day it can be accessed easily. Users do not need to retype the information in the document because OCR has changed the process to be automatic.

4. Scans Documents

Physical documents can be converted into electronic form so that it is possible to process them using a word processor such as Microsoft Word or Google Docs. Documents can be revised as needed and shared with other colleagues.

5. Inserts Important Documents into Several Databases

Using OCR allows you to place important documents into a database so that you avoid the possibility of damage, loss, or other unwanted things. On the other hand, accessibility makes it easier to search without having to spend a lot of time.

Benefits of OCR

OCR has provided many benefits in various fields of work. In this session, we would like to invite you to examine the main benefits of OCR itself. Check out how OCR works to provide many benefits below!

1. Saves Costs

OCR has been proven to work efficiently and accurately in converting documents to save costs significantly. Cost charges are usually used for processing, managing storage, printing costs, and so on. On the other hand, OCR also helps to optimize the use of physical space.

2. Saves Time and Power

OCR has changed manual office work and replaced it with automation so that a lot of time and effort can be saved. The focus of work becomes more focused and concentrated on important or more strategic tasks.

3. Preserves Documents

The purpose of converting important documents into digital format with directories provides preservation and helps users to group files so that it is also easier to search. OCR has efficiently played a role in archiving documents and avoiding damage or loss if you still use physical documents.

4. Increases Productivity

The automation process carried out by OCR efficiently has increased employee productivity because they don’t have to spend time manually converting documents anymore. The time they usually do to sort documents out can now be diverted for more strategic tasks.

5. Increases Work Efficiency

OCR is useful for automating the process of recognizing text from a document so that it can reduce the manual work of carrying out data input. Automatically, documents are entered into the system, then the recognized text can be used for automation of form filling, data archiving, and so on.

6. Improves Accuracy and Consistency

In practice, OCR is proven to have high accuracy in working on documents, so that it can perform important tasks precisely. In addition, OCR can also reduce the risk of errors made by humans in identifying information.

Overall, the functions of OCR have made it easier for us to carry out various tasks accurately to avoid errors and other factors that can lead to failure. You can now use eendigo User Experience to fill forms automatically to make the process more effective and mistake-proof. Hubungi kami now to get to know more about eendigo OCR with utilities to make your work process more efficient than ever!