How to Make a Digital Signature (7 Steps)

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In this digital age, all business processes including the use of physical documents have been reduced thanks to digitization. Now, digital documents are considered legal and can be used for various administrative needs. Therefore, digital signatures have also been widely used by various companies and institutions. However, many people still don’t know how to make a digital signature.

Through this article, eendigo will discuss seven ways how to make a digital signature that you can do easily. Let’s read the full review below!

What is a Digital Signature?

A digital signature is a signature or symbol distributed in a digital format. The use of this signature is specifically for electronics and can be done virtually.

Generally, digital signatures are used to obtain approval in the same way as regular signatures. This signature allows us not to need to print documents, sign them manually, scan them, and send them. Only by affixing a signature on the file, the approval stated in the file is considered valid.

Read also: Business Process Automation: Definition and Examples

Functions of a Digital Signature

Quoted from the Kominfo website, digital signatures can be used as a means of verification and authentication by using Electronic Certificates issued by Indonesian Electronic Certificate Operators (PSrE) which are recognized by the Ministry of Communication and Informatics. This digital signature has the same legality as a wet signature as a sign of approval for a transaction and validation of documents.

Digital signatures have several functions that make it easier for you in administrative matters, such as:

1. Increasing Time Efficiency

The use of digital signatures can cut document acquisition time. If you use a wet signature, you will have to sign multiple documents one at a time. This method will certainly take more time and tend to be ineffective. The administration process will also take longer.

2. Similar Legal Power to Wet Signatures

The use of a certified digital signature has been regulated in Article 11 paragraph (1) of Law Number 11 of 2008 Concerning Electronic Information and Transactions (UU ITE), Government Regulation Number 71 of 2019 concerning Implementation of Electronic Systems and Transactions (PP PSTE), and Minister of Communication and Information Regulation Number 11 of 2018 concerning Implementation of Electronic Certification. So, the use of a digital signature can be used as a legal verification tool and its existence is protected by law.

3. Guarantees of Identity

The use of digital signatures guarantees identity security. Digital signatures have a privacy policy that protects the confidentiality of personal identity. Your identity will be more secure thanks to the use of asymmetric cryptography technology made uniquely for each person.

4. Saving Costs

Digital signatures are used specifically for digital documents so you don’t have to pay for printing documents. For example, this has been implemented by the Directorate General of Population Civil Registration (Ditjen Dukcapil) using the Dukcapil Go Digital program. Since the existence of the program, the signing of population documents, such as Family Cards (KK), and Birth Certificates can be done electronically. This allows Disdukcapil to save a budget of around IDR 450 billion in 2020.

5. Environmentally Friendly

Besides being able to save costs, the use of digital signatures is also more environmentally friendly. You can reduce the use of paper made from plant fibers. The use of electronic signatures on digital documents also does not generate waste that can pollute the environment.

Read also: Functions of OCR for Boosting Digital Businesses’ Performance

How to Make a Digital Signature

After knowing the various functions of digital signatures, now is the time for you to start using this signature for your company’s needs. The following are seven ways on how to make a digital signature:

1. How to Make a Digital Signature in Microsoft Word

If you are creating a document in Microsoft Word and want to immediately create your digital signature, here are the steps:

  • Select the Insert tab.
  • In the Text section, select Signature Line.
  • Click Microsoft Office Signature Line and the Signature Setup dialog box will appear.
  • Enter your data such as the signer’s name, title, email address, and further instructions, then click OK.
  • Right-click on the signature section and type a name or upload a signature image.

2. How to Make a Digital Signature in CreateMySignature

Through createmysignature.com, you can create and affix digital signatures directly on PDF files. We will show you how to make a digital signature through this site:

  • Open the site createmysignature.com through your browser.
  • Select Draw Signature on the left of the screen.
  • Create the desired digital signature (you can delete it by clicking on the eraser icon in the upper right).
  • When finished, click the Save button and select the Download button.
  • The results of your digital signature will be saved automatically in PNG file format.

The following is a way to sign your PDF file using the digital signature that you created earlier:

  • Go to the site createmysignature.com.
  • Select Sign PDF Document on the right of the screen.
  • Select the PDF document you want to sign.
  • The PDF file will appear on the screen, then select the Sign menu.
  • Create the desired signature, then press Save.
  • Place a signature by swiping to the desired PDF page.
  • When finished, click Save and Download.

3. How to Make a Digital Signature in Signaturely

You can also create a digital signature using the site signaturely.com. Here are the steps:

  • Open the signaturely.com site through your browser.
  • Select the Draw Your Signature menu.
  • Enter a signature in the column provided.
  • You can set the color, thickness, and slope of the signature.
  • When finished, click Download e-Signature to save the digital signature.

4. How to Make a Digital Signature in di Docksketch

You can also use the docksketch.com site to create a digital signature. Here are the ways to do it:

  • Open the docksketch.com site via a browser.
  • Select Draw Signature.
  • Create a signature as you wish. You can also redo and delete the signature by clicking the Clear button.
  • Define a signature color with the Color tool at the bottom of the signature field.
  • When finished, click the Save button.
  • Slide the Transparent Background switch if you want to make the signature background transparent.
  • Then, click Download to save the signature.

Read also: Know Your Customer (KYC): How Does it Work and How Can it Help Your Company

5. How to Make a Digital Signature in Signwell

You can create your digital signature through the site signwell.com as an alternative to the sites above. Here are the steps:

  • Open the signwell.com site in a browser.
  • Click login with the account you have created. If you don’t have an account yet, you can choose Sign Up using a Google account.
  • Enter your username.
  • Click Signatures.
  • Here, you can start creating signatures. You can also remove the signature by clicking Delete.
  • Click and drag the green square to resize the signature.
  • Click Save and choose a signature format.
  • On the new tab, click Download.>

6. How to Make a Digital Signature in Privy

Unlike the previous method, Privy is a QR Code-based digital signature application. Through this application, you can verify or validate the authenticity of a signature on a document. Here’s how to make a digital signature using Privy:

  • Open the Privy application.
  • If you don’t have an account yet, you can create a new account and select the Register menu.
  • Select Signature and click Add Signature.
  • You can create a digital signature by typing a name or drawing it in the space provided.
  • The digital signature will be stored in the application and you can use it.

7. How to Make a Digital Signature with Photos

Apart from going through the sites and applications above, you can also create a digital signature using a photo. Here’s how to do it:

  • Create a signature manually on paper. Try to use plain white paper.
  • A photo of the signature you’ve created. Make sure the photos are clear, bright, and sharp.
  • Then, open a photo editing application or Microsoft Word.
  • Here, you can edit your signature photo with a black-and-white effect. Adjust the contrast and brightness to make it look clearer and sharper.
  • If you use Microsoft Word, you can remove the signature photo background via the Picture menu.
  • When finished, save the signature or place it directly on the document.

After knowing how to make a digital signature and its various functions, it’s time for you to use this technology in the institution or company you work for. For smooth business processes, you need more than just digital technology knowledge but also take advantage of automation. The solution is the eendigo User Experience for cutting-edge document digitization processes!

eendigo User Experience allows your entire document to be signed at the tap of a button. This product is also equipped with the e-Sign hub and e-Meterai features for your document legalization process. It’s not you as an agency manager who benefits from this, but your clients or business partners will get a more satisfying customer experience because eendigo User Experience can fill out registration forms automatically with only saved photos.

Interested? Contact us for more information or click here to get a free trial version of this flagship product from eendigo!