Manual vs. Digital Data Entry: Which One is Better?

Data Entry Manual & Digital, Mana

What is Data Entry

Data entry is the process of entering information into a computer system or database. This includes entering data from physical documents such as forms, worksheets, or invoices into electronic systems, and retrieving data from other electronic sources such as e-mail or websites and inserting them into the system. This entry process is important in many businesses and organizations as it allows information to be organized and accessed more easily and efficiently. Data entry activities are often carried out by operators or administrative staff.

Differences between Manual and Digital Entry

A woman is working and analyzing the data on the paper

The following are the differences between manual and digital data entry that you need to consider before choosing which one’s for you:

1. Input Data Process:

Manual entry involves entering data into the system manually using writing instruments such as pencil or pen and paper. Whereas in digital entry, data is entered into a computer system using a keyboard or scanner.

2. Speed:

Digital entry is much faster than manual entry because the data can be entered quickly using a keyboard or scanner. Meanwhile, in manual entry, input speed is limited by the operator’s ability to type or write.

3. Accuracy:

Digital entry tends to be more accurate than manual entry because the system can verify data when it is entered and provide a warning if an error occurs. Meanwhile, in manual entry, errors can occur as human operators are prone to making mistakes in typing or writing.

4. Efficiency:

Digital entry is more efficient than manual entry because data can be entered quickly and easily into the system. Meanwhile, in manual entry, the time needed to enter data can be longer and require more effort.

5. Cost:

Digital entry can involve higher initial costs to set up the system and purchase equipment such as scanners and software. However, in the long term, digital entry can be cheaper as it allows companies to save time and labor costs required for manual entry.

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Digital Entry Process

A man is working on a computer

Want to do digital entry? Do the following steps to do it:

1. Identify the data:

Determine the type of data that needs to be entered into the system, whether it is text, numbers, or images.

2. Prepare the necessary hardware and software:

Make sure you have hardware such as a computer, keyboard, and scanner (if needed). You will also need relevant software such as word processing or spreadsheet program to enter the data.

3. Have the source documents ready:

If the data comes from physical documents such as forms or invoices, make sure they are clean, tidy, and easy to read.

4. Enter the data:

Open a word processing or spreadsheet program and begin entering data into the system using the keyboard or scanner. Make sure you enter data carefully and accurately and avoid typing mistakes or entering the wrong data.

5. Verify the data:

After entering the data, double-check to ensure that all entered data is accurate and complete. Check again to make sure there are no errors in typing or entering the data.

6. Save the data:

After entering and verifying the data, save the data into the system with proper format and easily recognizable file names for easy future access.

7. Backup the data:

Make sure you make backup copies of the data entered to ensure data safety in case of system damage or accidental data loss.

By following the above steps, then you’ll know what to do when you want to do data entry by yourself. Make sure that you have the necessary system requirements and follow the predetermined procedures to ensure data security and accuracy.

Read Also: Understand What KYC Is and How It Works in the Financial Industry

Digital Data Entry in Businesses

A person is working on a laptop with a cup of tea

Digital data entry can have significant impacts on your business. How does it impact your business directly?

1. Efficiency:

Digital entry enables businesses to enter and manage data more quickly and efficiently, reducing the time it takes to collect and process information.

2. Accuracy:

Digital entry systems can verify data as it is entered into the system and provide warnings if errors occur, thereby increasing the accuracy and quality of data.

3. Accessibility:

Data entered into digital systems can be accessed from anywhere with an internet connection, allowing access to data throughout the company or branch offices.

4. Data analysis:

With data stored in digital systems, businesses can use software to analyze data and generate useful information for decision-making.

5. Cost savings:

Digital entry reduces costs associated with paper, pen, and managing physical records. In addition, digital entry can reduce labor costs required for manual entry.

6. Business process acceleration:

With digitally available data, businesses can make decisions more quickly and effectively, speeding up overall business processes.

With the adoption of digital data entry, businesses can save time, improve accuracy and efficiency, and enable better decision-making. This can help a business in developing a business strategy and increase its competitiveness in the market.

Now, you no longer need to spend hours scanning and processing documents manually when OCR technology can do all that for you. Are you looking for an easy-to-use and affordable OCR application for your company? This is where eendigo comes in.

OCR technology can help increase work productivity and save your employees time and effort. Don’t hesitate to join the thousands of companies that have used the eendigo OCR application and experience the convenience of data entry like you never had before!